Financial                                                                                             

• Provide three quotes for each expense, including venues
• Detailed budget preparation & tracking
• Insurance & legalities
• Price & contract negotiation
• Collection of delegate registration fees
• Payment to all suppliers
• Produce progress reports as required
• One detailed invoice & reconciliation of the accounts

Booking Office                                                                                    

• Database formulation & scrubbing
• Distribution of invitations
• Manage RSVP’s
• Liaise with individual delegates as required
• Pre & post conference tours
• Creative accompanying spouse programmes
• Technical tours & outings

Creative Functions, design, production, printing and distribution of:

• Invitations
• Name badges / folders/ bags, table tent cards
• Promotional gifts, novelties and personalised gifts
• Conference banners
• Directional signage
• Conference materials

Coordination                                                               

• Coordinate all aspects between client, venue & suppliers
• Impartial advice
• FREE venue sourcing & liaison
• Risk management
• Project Management
• Arrange site inspections
• Contingency planning
• On-site management & logistics
• Secretariat support
• Onsite delegate registration & accreditation

Food and Beverage                                                                             

• Menu advice
• Beverage advice & selection
• Dietary requirements i.e. vegetarian, halaal, kosher, allergies etc.

Speakers and Entertainment                                                               

• Sourcing of entertainment
• Facilitators, trainers, conference speakers
• Masters of ceremonies
• Motivational & inspirational speakers
• After-dinner speakers
• Story tellers

Technical Facilities                                                                 

• Website creation or conference – please see our 9^th IMHC website here
• Technical & audiovisual advice & setup
• Pre conference polls
• Simultaneous translation & interpretation system
• Recording & transcription
• Translation of text
• Photography, video & reproduction services
• Satellite Communications
• Post conference evaluation

Transport                                                                                                        

• Transport requirement analysis
• Coach & other transport arrangements
• Shuttle services with meet & greet
• Orientation maps, detailed maps, tourist guides etc.
• Delegate registration on coaches

Onsite coordination

• Venue signage
• Ushers
• Onsite delegate registration & accreditation
• Info desk
• Access control
• Complete onsite coordination & control